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Google Apps

Time to Google...

Google Apps for business is a new way of running your office applications using the web and can eliminate the need for servers and expensive in-house software.

Google Apps has a number of benefits over traditional business IT and desktop software. Using the full suite of Google Apps essentially places all of your data and entire workflow offsite in 'the cloud', meaning you can access it all anywhere, anytime from any internet connection.

At only $50 per year per user Google Apps is very cost effective and allows companies to have a fully integrated and secure company wide email, calendar, document management, contact database and internet based Talk / Video services. Organisations can cut their costs to one fifth or more of the equivalent cost of running a traditional office based network.

In practice this means wherever you are, whatever internet connection you are using you can have access to your companies real time information. No more synchronisation issues with using an offsite laptop, no need to pay for additional remote email services such as Blackberry and with 25Gb of free secure offsite email storage per user there's no more worries with storing or ever losing your email or contact databases.

With over 2 million businesses already using Google Apps and thousands more switching every day, isn't it time you found out why?

Shouldn't your Company be next?...

As an authorised Google Apps Reseller we can help you move towards this new world. We can reduce your IT costs and improve your ability to work whether you are office based, working on the train, in a hotel, at a customers site or working from home.

We can integrate this innovative solution with your existing systems, provide user training, setup your smartphones and provide ongoing support. We guarantee once you have made the move you won't look back - we haven't.

Start saving and start innovating now. Contact Ocean Systems for a quote today.

Want to learn more ?

For those of you who might not be acquainted with Google Apps here's a guide as to how this solution can benefit your business.

Google Apps is a software-as-a-service solution for business e-mail, information sharing and security. Key benefits include:

	Proven cost savings – Google's web-based applications require no additional hardware or software, never needs updating or patches to configure. Savings can be as much as 80% over your current network costs.		50X more storage than industry average –With 25GB of email storage per employee you'll probably never need to delete an email again.
	Universal Access – You can access your data from anywhere through a web browser and on your mobile devices		Data security and trust – Google's network is designed from the ground up with security in mind to keep your data safe and secure.
	99.9% uptime reliability guarantee – Google Premier Apps will be available at least 99.9% of the time.		Customer Installation Support – Ocean Systems as an authorised Google Apps installer will guide you through the transition to your new cost saving network.

Google Apps consists of six key components:

Google Mail, Google Calendar, Google Docs, Google Talk, Google Sites and Google Video.

	Google Mail which incorporates Google Contacts has over 10 million business users and is set to become the standard business mail solution. The first big advantage is that it functions 'in the cloud'. A major benefit to this approach is that you don't have to worry about downloading messages to multiple locations or syncing various devices. Your inbox and contacts lists will look exactly the same from any web or mobile connection. And with 25Gbs of e-mail storage per user it’s unlikely you'll ever have to clean your inbox or delete old messages. Google mail can also be used via your existing email client such as Microsoft Outlook or even remote devices such as Blackberry's should you so wish. However using one of the latest Google Android based phones integration is seamless. Google search is of course built right into Google Mail which makes finding information from e-mail conversations (even very old ones) extremely efficient and very quick. And remember because this all works 'in the cloud' so you can get access to all your information securely from anywhere with an internet connection.
	Google Calendar - works in a similar way to other calendars you may be familiar with such as found in Microsoft Outlook. The big advantage being that Google Calendar operates 'in the cloud' meaning that you can access the most up to date calendar information from anywhere with an internet connection. Google Calendar will also operate as a company wide application meaning you can share and update your calendars with other employees in order to see and manage the big picture of your teams or companies time. For example, if an executive has an assistant, their calendars may be shared so that the assistant can manage both calendars from the one account. Its also a smart tool for coordinating meetings, calls and shift staffing for multiple employees to avoid scheduling conflicts. Sharing multiple calendars with a ‘master calendar’ creates a colour coded scheduling table that updates automatically when users make changes or additions.
	Google Docs is a web based suite for word processing, presentation building (similar to powerpoint), spreadsheets and web forms. All the work is done in a web browser and all the data is saved ‘in the cloud’. Because the data is online, streamlined document sharing and collaboration are big perks with Google Docs. Any file you’re working on can be easily shared with individual team members or the entire group with the apps system. You can also set permissions for specific users to view and edit documents. Multiple users can simultaneously view and edit documents which can be useful for real time collaborative projects or presentations during conference calls. You can also grant permissions for those outside your company to view and share documents. As with all the Google Apps you can access this information anytime from anywhere with an internet connection.
	Google Talk allows you to communicate very effectively online using text, chat, video chat or audio chat. You can see whether your contact is available and have a real time conversation over the web. Google Talk is a great tool for remote workers such as those at home, at a different office or indeed working overseas. It particularly allows remote users to feel a much more integral part of the company. And because it is integrated as part of Google Mail all the tools are ready for you to use with no additional software or configuration required.
	Google Sites is a drag and drop web development tool that you can use within your business to create an online information hub for employees or indeed your clients. The websites you create exist within your Google Apps domain, can be public or private and permissions for employees to add, change and contribute information can be set from the mail account. Users can display Google Documents, Spreadsheets, Presentations, Videos, Picasa Slideshows easily and simply. Supported formats include .doc, .xls, .csv, .ppt, .txt, .pdf and more.
	Google Video allows company employees to securely share videos to selected co-workers or everyone in the company without making the information available to the public. Google securely hosts and streams videos so employees don’t need to share videos over email. Employees can share videos instantly and viewing requires nothing more than a standard browser. And finally Google recently launched Google Apps Marketplace which allows developers of other business web apps to integrate thier offerings with Google and sell software directly to google Apps users. This gives Apps users many more options to tailor their suite for specifc business purposes.

Cloud Technology - work anywhere !

Smart phones - computing in your pocket !

Intergrated documents and files